Posts Tagged ‘organisational idea’

MY LIFEHACKS #2

2 February 2013

WE JOINED FLIKR BACK IN 2005 JUST AFTER IT WAS ACQUIRED BY YAHOO!

[ logo Flickr wordmark.svg]My wife and I both enjoy photography – she studied it properly, and I have had a darkroom all my life. It has to be said that the darkroom got used less and less over the years as digital photography has increased.

In recent times, we’ve all changed. The world has changed.

  • Flikr has changed considerably; they offer a free terabyte of cloudspace for videos and photographs;
  • We all have mobile devices and wifi almost everywhere;
  • We have faster broadband;
  • We all want to share, but keep ownership rights and privacy controls (so instagram, facebook etc are no good);
  • We have loads of photos and videoclips of the children growing up that we need to back-up to somewhere safe;
  • Other members of the family have also been taking pictures and videos of their children, and more.

I recalled that my parents used to have a big cardboard box full of loose black-and-white photographs, small, square Polaroids, wallets with sets of pictures and nagatives in a flap-sleeve.  It was heaving with originals taken at countless birthdays, Hogmanays, holidays, Christmasses, Christenings and weddings. Where this box has gone, where these photographs are, I will never know.

I suppose many families have similar scenarios.  Someone gets the albums, and everyone else loses out.

In a photograph of two people, unless a copy is made, one person loses out.  This is why sites like flikr.com are so important – a picture uploaded there can be accessed by all the people in the picture anytime.  It can be downloaded and printed or saved as desired or required – or merely accessed on a device whenever and from wherever. This is a wonderful development to my mind.

The internet and computing in general is often annoying; there are  a lot of drawbacks, but when it all can help people, when it can enrich real lives, and record family history and events, then I am all for it.

Although I can’t see old pictures of myself and my family, I can certainly make sure that my children and my family can access every picture and videoclip ever taken of them by us from the moment they are born.

All anyone has to do is join flikr for free at flikr.com you can sign up or sign in with a facebook,  yahoo! mail or gmail account – it’s pretty easy.  Then upload some pictures and videoclips.  You can drag and drop to upload.

Then you can organise the pictures into sets.  You can rotate the pictures, and you get the picture converted into all sorts of sizes and from all sorts of formats.  You can even manipulate them online – remove red eye etc. It is very cool, and all free.

You can upload from phones and tablets and more besides.

UPLOADING – PROBLEMS AND SOLUTION

The biggest problem I found was uploading for the purposes of backing-up. Archiving thousands of pictures and clips was painful – the rate of upload, verification, conversion, and publishing was excrutiatingly slow – and often  would fail.  I got the official desktop uploader, but that was the same.  I tried a few other apps, and was about to either forget it or resign myself to uploading each video one by one over months… when I came across a program written in python that is wonderful.

This program not only uploads both pictures and videos, but it uses the folder path in Microsoft Windows to create folders in flikr. easy. It doesn’t care if the connection is slow, or if it you are disconnected; it carries on regardless and in the background. This is a game-changer, and really does make flikr a place you can upload an archive’s worth of files. I ran a little test first to get confidence, the feeling I got when I saw that it worked was something, let me tell ya. You have to edit an ini file – just tell it where the stuff is really. This is what it looks like when you open the file downloaded:

////start of code////

[DEFAULT]

#
# Location to scan for new images (no trailing \)
#
imagedir=d:\pictures <– I CHANGED THIS TO h:\photographs
#
#   File we keep the history of uploaded images in.
#
history_file=history

#visible 1, invisible 0
public= 0
friend = 1 <– I CHANGED THIS TO 0
family = 1

#set this to true if name of the auto generated flickr sets should be only name of the last sub folder e.g. Crete when folder is d:\testpictures\holidays\Crete\123img.jpg
only_sub_sets  = false <– I CHANGED THIS TO TRUE

#Start from scratch! If you want to delete first everything you have in your Flickr account then set this to true
#This is handy if you messed up your uploads before or just want to start from the begining.
#Once everything is deleted turn this feature off so you wont keep deleting your pics in your cron job!
#WARNING!!! IF SET TO true THIS WILL DELETE EVERYTHING (pictures and videos) FROM YOUR FLICKR ACCOUNT
#SO BE 100% SURE YOU WANT TO DO THIS!!!!!!!!!!!!!!!!!!
#NOTE: The tool will not start uploading pictures unless this is set to false in order to prevent delete-upload-delete-upload loops

remove_all_pics_first = false
////end of code////

That was pretty easy (you do not have to be a computer genius programmer or anything). Anyway, if you have thousands of files you want to upload and organise on flikr, you get this program from here: http://code.google.com/p/folders2flickr/wiki/Instructions

It’s all free of charge, and nothing bad can happen, so enjoy!

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MY LIFEHACKS #1

5 January 2013

[Picture of Fisher Space Pen Silver Bullet]OVER 15 YEARS AGO, I got chatting with Paul Billington about design ideas and lifehacks, and he told me that he always carried with him a small pencil from Ikea, or one of those small pens from the bookies, and one of those small square Post-It Note pads.

This was genius to me.

I was so convinced that I immediately started this habit, and have thanked him ever since.

My pen is a Fisher Silver Bullet Space Pen – one that is small (94mm) but good quality; it doesn’t feel cheap. It’s always in my right side trouser pocket. Always. It has a great form factor or fiddle-with quality — that in itself is a bonus de-stress device.  This pen writes underwater, upside down and onto surfaces that are no good with ordinary everyday pens.

I don’t feel right without this pen, and I have lost a couple over the years. Those periods without having my pen on me are so weird – and very short due to my impatience to return to normality.

[Picture of 3in square Post It Note Pad]The partner  to the Silver Bullet is the square Post-it pad. Butternut is the colour apparently. These are brilliant, and the sticky section makes then far better than diaries or bound notepads like Filofaxes.  Brand new pads are too thick to carry around, so I usually pull off a thinner pack.

So what do I do with this pen and paper combo? — Well, really, the question is what would I do without them on me at all times. I have walked around, snagging jobs, scribbling notes and comments and sticking them right where the problem is. I have even decorated houses in Sweden by sticking notes about colours to paint walls, and other instructions.

In traffic incidents, I have left notes on windscreens. If I visit someone who is out, I leave a sticky message saying I called. Notes to neighbours, memos to the self. I take orders for drinks (and food) at bars and restaurants. Really, this is so useful – I’ve even scribbled “Out of Order” for things I come across, just to help the next guy along.

I developed a system at work for recording jobs and tasks allocated to people. These could be unstuck and repositioned to reflect urgency and priority.  I have used the wall behind my desk, and I have used an A4 sized notepad to stick in tasks, notes and messages – and rearrange them as I wish.

At home I carried on with this office notepad system, such that if I post a  note to remind me of a refund I am expecting (for example), I can unstick and carry it forward each day and onto each page until the matter is resolved. I don’t always throw them away – just score through to show they are resolved. I have notebooks full of them as a record.

My habit is to date the note at the top with a completed date on bottom. I have experimented with different coloured post-its in the office, but ended up with different coloured pens. It has helped me keep track of the schedules of my children and when bills are due. It is such a simple and easy way to get organised.

These days I use a lot of features and apps on my phone and other devices – but I still have to rely a lot on my pen and post it system.

Everyone knows I always have them on me, especially my children – who have always loved drawing little pictures when bored.

Everyday I thank Paul for this idea that really did change my life for the better.

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